Lake Martha Lake Association

Meeting Minutes

Monday, September 8, 2003

The meeting was called to order at 7:12pm at the home of Mike & Vicky Rydberg – 806 Halsey Ave. SE.  There were 16 people representing 11 member households in attendance. 

The minutes from the July 14th meeting were accepted as written, since a voting quorum was not present at the previous meeting.  The August 11^th meeting minutes will also stand as written.

Jeanni Tregaskis asked Joy Morris if she had revised the invoices that were presented at the last meeting.  Mike Rydberg also asked Joy what the comparison of the people that participated in the weed treatment to those that had paid the Association dues for the year.  Joy responded by presenting a new invoice, which was approved.  Plus she mentioned that as of the beginning of the meeting 24 member households had paid – 2 more paid at the meeting.  Joy then presented the treasurer’s report, which showed that the checking and savings accounts have a total of $1,739.00.

Dorothy Brede sent a bereavement card on behalf of the Lake Martha Association to Gene Volkenson as his son had died. 

Bill Tregaskis said to put the benefits of being a Lake Association member that were listed on Joy’s invoice in the form of an invitation letter signed by the President to go along with the welcome cookies presented by the Hospitality Committee. 

Paul Johnson said that there currently is not much that is good or worth anything on the cutter boats.  He also stated that the cutter boats did not leak last Fall.  Bruce Biederman said that the rake boat was leaking three years ago & that Jimmy Mattson had took it home to fix.  Bruce said that the trailers for the cutter boats are in Forsberg’s garage or barn, yet no one has looked at them, so they, themselves, may be worth selling.  Mike said that someone needs to get the boats out of the water before the lake freezes.  Lance Scott said to ask Miles Olson if the boats could be stored on his land.  Paul suggested to just pull the boats onto the ramps and let them sit there until next Spring.  Mary Leffler motioned to leave the final decision as what to do with the cutter and rake boats to the Boat Committee.  Dorothy seconded that motion.  Someone mentioned that the Rockford Township does accept clean steel.

A Bylaw change is recommended by Bill to re-define a quorum.  Paul & Lance want it to be easy.  Mary, Bruce and Lance would like a vote per individual.  Yet, Dorothy and Bruce mention that it would not be fair for the single member households.  Mary said that we should not have a particular number to equal a quorum and that her church does 1/5.  Paul proposed that 20% of the members equal a quorum.  Bill proposed that 8 people equal a quorum.  Mike motioned and Theresa Witstine seconded that 8 people, who are approximately 20% of the 41 houses on the lake, equal a quorum.  This motion was approved.

The plans for a Lake Association Directory were once again described.  The Committee members – Angela Miller, Bill & Joy – agreed to work on this project during the winter.

Mike mentioned that the winter meeting will be to set-up the lake weed treatments and will involve only the officers.  Lance suggested to get a calendar and to set a date for that meeting now.  It was scheduled for Saturday, February 7, 2004.

Bill proposed for next year’s Lake Association meetings to be on a Friday or a Saturday as an attempt to increase the attendance.  Jeannie motioned for Friday meetings.  Vicky Rydberg seconded that motion.  Mary and Jeannie suggested that people bring their own drinks.  Dorothy mentioned that the business and social aspects of the meeting need to be kept separate, otherwise nothing will get decided.  Lance, Dorothy and Angela said “I” to a trial basis.  Craig Kasa joked that all decisions must be made before two beers.

Mike brought up the website by mentioning that there is a $35.00 set up fee or transfer fee, then it is free as long as we stay within the parameters of up to one band of space.

Mike suggested having a calling tree in place of the Communication Committee.  Craig suggested that the group that doesn’t have or check their e-mail to set up their own calling tree.  Lance proposed that someone call only those people without e-mail.  Bruce said that having the meetings followed by a social event on Fridays will automatically increase participation.  Vicky volunteered to call everyone without e-mail.  Mary’s church and Joy’s hockey team uses a calling tree that one person calls the first person on the list, then that person calls the second person listed, etc.  Joy proposed for someone to only call those without e-mail and those who do not respond to the treasurer’s invoices.

The 2004-2005 officers were voted as President – Mike Rydberg, Vice President – Craig Kasa, Secretary – Angela Miller, and Treasurer – Joy Morris.

The meeting was adjourned at 8:10pm when Mike motioned and Lance seconded.

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